The work of this committee is done in partnerships with others at GMS: the board of directors, administration, department heads, employees, people receiving services, friends and family of people receiving services, case managers, other agencies. This committee seeks information and provides feedback in a respectful manner, encouraging respect in the work done by and through this committee. This committee works to provide innovative information and recommendations being careful to not duplicate other work being done in the agency.
Insert a collage photos of members like community treasures site, on the left side of the page
All comments are welcome. If you believe you have been abused, neglected, exploited, or have experienced a rights violation, please do not provide that information on the IMAC Feedback Page. Contact Disability Rights Maine, https://drme.org/ or call 1-800-452-1948, or Adult Protective Services, https://www.maine.gov/dhhs/oads/get-support/aps or call 1-800-624-8404.
The Ideas Matter Advisory Committee will review your comments at regular meetings and decide how to best address them. We appreciate your idea!
Would you like to be on this committee? Contact us here
Links to other resources and helpful sites:
- Office of Aging and Disability Services (OADS), https://www.maine.gov/dhhs/oads
- Speaking Up for Us of Maine (SUFU) https://sufumaine.org/
- Disability Rights Maine (DRME) https://drme.org/
- Maine Developmental Disabilities Council, https://www.maineddc.org/
- Southern Maine Agency on Aging, https://www.smaaa.org/
- Planned Parenthood https://www.plannedparenthood.org/health-center/maine/portland/04101/portland-health-center-2940-91770
Work and Benefit Resources:
- Maine Medical Center Community, Vocational Services, https://www.mainehealth.org/Maine-Medical-Center/Community/Vocational-Services
- Maine Medical Center Helpful Resources: https://www.mainehealth.org/Maine-Medical-Center/Community/Vocational-Services/Helpful-Resources
GMS does not discriminate regarding race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity (including gender expression), results of genetic testing, or service in the military. GMS will make reasonable accommodations for the known disability of an otherwise qualified individual, unless undue hardship on the operation of GMS would result.
- Educate and Learn: The Committee will gather information to educate ourselves and learn about issues from others.
- Listen and Advocate: The Committee will encourage all to share their ideas, be open-minded, listen and advocate for the GMS community.
- Respect: The Committee will treat people sharing ideas and information in a positive and professional manner. Ideas and people will be treated with dignity and respect.
- Create: The Committee will use a creative approach in seeking positive solutions to improve services.
Membership: Membership of the Ideas Matter Advisory Committee is made up of all committee members including those with specific roles. All members may participate in the discussions no matter what their role. Membership on the committee will consist of a minimum of the following:
- Service Representatives are people who receive GMS services, one representative from each service area. (Shared Living, Case Management, Group Homes, Community Treasures, Intermittent Home Support Services)
- Staff Representatives are people employed or contracted at GMS holding different positions or roles from each service area at GMS.
The Facilitator: A group Facilitator’s job is important because they encourage communication without strongly influencing the discussion. Successful group Facilitators can control and enhance a group with good planning, open-ended questions, and positive reinforcement. The Facilitator is also responsible to:
- Develop meeting agendas and distribute meeting minutes.
- Communications via email or telephone to group members in between meeting times.
- Lead meetings working to ensure the meeting runs smoothly in an organized manner from start to finish.
- Encourage participation from all present to provide their knowledge and insight.
- Remind group members to stay on track with the discussion.
The Note Taker: The Note Taker holds a vital role on this committee to support clear communications. The Note Taker is responsible for:
- Taking notes of what is said at the meeting, Minutes.
- Providing a summary at the end of each meeting to include discussions, decisions, tasks, and those responsible with target dates.
- Providing a copy of written minutes to the Facilitator within 2 weeks following a meeting.
- Reading a summary of the minutes at the following meeting.
The Timekeeper: The Timekeeper is important to the committee to support the Facilitator keep the meeting on track and run efficiently. The Timekeeper is responsible to:
- Check in at the beginning of each meeting to confirm time allocations for topics, if any, breaks, and the end time of the meeting.
- Monitor time allocated to manage breaks, conversations, and the end of the meetings.
- Prompt committee members, according to time frames agreed upon, prior to the end of discussions and meetings to allow for closure and/or planning and again when the time is up.
The Orientation Specialist(s): The Orientation Specialist(s) is the first person(s) most new people will meeting. This will be one of the first impressions the new committee member will develop as they join the committee. The Orientation Specialist(s)’s role is to help new members feel more comfortable and have a better understanding of what will happen at their first meeting and how to communicate in meetings.
The Orientation Specialist will:
- Meet with people interested in participating in this committee, prior to attending a meeting when possible.
- Provide initial information about the committee, its purpose and how it operates. This can include reviewing mission statement, core values, goals, meeting norms, by-laws, roles, commitment, current projects, etc.
- Provide the new member with an Ideas Matter Advisory Committee notebook.